What Are Logistics & Documents?

In international trade, logistics refers to the transportation of goods from Vietnam to the buyer’s destination, while documents are the official paperwork required for customs clearance, delivery, and payment.

Understanding logistics and documentation helps buyers:

  • Reduce delivery risks

  • Avoid customs delays

  • Control shipping costs

  • Ensure regulatory compliance

Common Shipping Methods from Vietnam

Buyers sourcing from Vietnam typically use:

  • Sea Freight: cost-effective for bulk shipments

  • Air Freight: fast, suitable for high-value goods

  • Road / Multimodal Transport: for regional markets

The choice depends on shipment size, delivery time, and budget.

Important Incoterms to Understand

Buyers should clearly agree on Incoterms, such as:

  • EXW (Ex Works)

  • FOB (Free On Board)

  • CIF (Cost, Insurance & Freight)

  • DAP / DDP (if applicable)

Each Incoterm defines cost, risk, and responsibility between buyer and seller.

Essential Export Documents

A typical export shipment from Vietnam includes:

  • Commercial Invoice

  • Packing List

  • Bill of Lading / Air Waybill

  • Certificate of Origin (C/O)

  • Sales Contract

Additional documents may be required depending on the destination market.

Industry-Specific and Market-Specific Documents

Certain products require additional documentation:

  • Food products: Health Certificate, Phytosanitary, HACCP

  • Organic products: Organic Certification

  • Wood products: FSC, FLEGT

  • Industrial goods: CE, ISO, Test Reports

Buyers should confirm import requirements in their country in advance.

Exporter’s Role in Logistics & Documentation

On Vietnamexporter.com, Vietnamese exporters typically:

  • Prepare export documentation

  • Coordinate with logistics providers

  • Provide shipment information

  • Support buyers during customs clearance

Responsibilities depend on the agreed Incoterms.

What Buyers Should Do for Smooth Logistics

Buyers are advised to:

  • Confirm Incoterms clearly

  • Review document requirements before shipment

  • Coordinate with local freight forwarders

  • Track shipment schedules

  • Prepare import procedures in advance

Proactive preparation helps prevent delays and extra costs.

How Vietnamexporter.com Supports Logistics & Documentation

Vietnamexporter.com helps buyers:

  • Connect directly with Vietnamese exporters

  • Access clear product and shipping information

  • Reduce logistics-related misunderstandings

  • Support efficient international sourcing